Under supervision, the finance clerk is responsible for recording all monies coming into and leaving the Clerk’s Office. The finance clerk performs a wide variety of financial recordkeeping duties. These duties include bookkeeping, accounting, and financial reporting. The nature of work may require mandatory compensatory time including night, weekends, and holidays.

SUPERVISION EXERCISED:

This job has no supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Includes the following and other duties may be assigned.

•  Reports to Manager Finance
•  Preparing and processing financial documents such as bills, receipts, and invoices.
•  Updating and maintaining the database, financial records, and filing systems.
•  Tracking and monitoring financial transactions.
•  Reviewing financial records, documents, and information to ensure their accuracy.
•  Performing account reconciliations and audits.
•  Reporting financial discrepancies, errors, and customer complaints to the supervisor.
•  Compiling financial spreadsheets, reports, statements, and other documents, as needed.
•  Keep accurate records for all daily transactions
•  Process invoices
•  Record accounts payable and accounts receivable
•  Update internal systems with financial data
•  Reconcile bank statements
•  Track bank deposits and payments

Knowledge:

The incumbent must have proficient knowledge in the following areas:

• Knowledge of policies and practices associated with finance and Computerized accounting programs

• Knowledge and ability in the use of a personal computer and software applications

(Microsoft Word, Excel, Access, PowerPoint, etc.)

• Accounts payable and receivable

• Knowledge of personnel policies and procedures

• Administration of employee benefits

• An understanding of relevant financial legislation policies and procedures

Skills:

The incumbent must demonstrate the following skills:

• Excellent interpersonal skills

• Analytical and problem-solving skills

• Ability to communicate both written and verbally

• Strong organizational, presentation, and customer service skills

• Skill in preparing written communication

• Ability to multi-task and adapt to changes quickly

• Typing skills to ensure quick and accurate data entry

Personal Attributes:

The incumbent must maintain strict confidentiality in performing the duties of the Finance Clerk. The incumbent must also demonstrate the following personal attributes:

• Be honest and trustworthy

• Be respectful

• Be flexible

• Demonstrate sound work ethic

• Self-motivated with the ability to work in a fast-moving environment

EDUCATION and/or EXPERIENCE:

• A minimum of a bachelor’s degree with an emphasis in accounting and finance.
• Knowledge in the area of financial statement preparation, budgeting, purchasing, accounts payable and accounts receivable or the equivalent
• Experience working with an ERP preference ODOO
• A minimum of 3 years’ experience in a similar role.
• In-depth knowledge of financial regulations and accounting processes.
• Outstanding analytical and time management skills.
• Strong attention to detail.
• Strong ethics, with an ability to manage confidential data